This job was posted by https://idahoworks.gov : For more information, please see: https://idahoworks.gov/jobs/2205630

LC State invites applications for the position of Financial Coordinator - Treasury Management.

Salary and rank based on experience and qualifications: \$47,325 - \$50,500

Degree Required:Bachelor\'s degree in Accounting, Finance, or a related field from a regionally or nationally accredited college or university.

Required Qualifications:

1. Experience with Microsoft Office (Word and Excel).
2. Bookkeeping, accounting, or general office experience.
3. Experience in financial recordkeeping, filing, and tracking.
4. Customer service background and good customer service skills.

Preferred Qualifications:

1. Working with mid to high-end accounting software that handles medium to high-end volume of transactions.
2. Colleague experience preferred.
3. Experience with bank reconciliations.
4. Cashier experience.
5. Background in developing and implementing procedures for accounting processes and keeping reference materials current.

Responsibilities:

This position will report to the Assistant Controller and is responsible for handling the day-to-day functions and customer service for the treasury management area using an enterprise accounting system (Ellucian- Colleague). This includes but is not limited to bank reconciliations, federal grant transfers, preparing audit reports, processing incoming receipts, and assisting with sales and tax form preparation.

Key Duties:

Banking\ 1. Actively manage daily cash balances and activity across all accounts\ 2. Initiate internal and external ACH or wire transfers\ 3. Follow up on outstanding non-residual checks\ 4. Complete all monthly and quarterly bank account reconciliations and post interest to general ledger\ 5. Oversee all returned e-check payments\ 6. Coordinate armored car services\ 7. Primary contact for all banking activity\ 8. Draw down of government allocated grants

Reconciliations\ 9. Monthly general operating account & outstanding check lists\ 10. Monthly general operating account analysis statement\ 11. Monthly sales tax and quarterly travel/convention tax\ 12. Monthly AR deposit accounts\ 13. Monthly and annual commissions for Sodexo & Admiral\ 14. Monthly cashier revolving account\ 15. Monthly 403B payroll deductions and salary advances account\ 16. Monthly course challenge fee\ 17. Bi-annual student registration and student fee allocations\ 18. Monthly State LUMA Accounts

Reporting\ 19. Prepare and run reports and conduct detailed data analysis\ 20. Prepare audit work papers and audit reports as needed by Controller\ 21. Coordinate cash needs for events such as NAIA, Student Clubs and other campus event.\ 22. Conduct training for campus meeting, individual departments, or personal development courses for campus\ 23. Maintain non-AR and distribution codes in Colleague\ 24. Create and maintain treasury management forms, documents, training and reference materials\ 25. Prepare tax documents ex. 990-EZ, 990-T, 990-MISC, etc.

Shared & Backup Duties / Cash Management Duties\ 26. Processing of incoming receipts including student payments, department deposits, and donations\ 27. Provide service through Cashier phone, email and window\ 28. Run reports to assist in daily closing and processing of payments and maintaining files of transactions\ 29. Prepare, release and reconcile cash boxes from other campus departments\ 30. Process incoming international payments and other credit card receipts and ACH payments\ 31. Balance cash drawer daily to cash receipt sessions\ 32. Verify vault cash totals and prepare bi-weekly bank transfers (verify and prepare with Treasury Specialist)\ 33. Process cash receipt corrections for Financial Technician\ 34. Process and post manual credit card refunds for non-AR payments\ 35. Work with others on discre ancies between invoices and AR balances

Miscellaneous\ 36. Sales tax inquiries, research, monthly reconciliation, and remittance to the state\ 37. Assist with annual petty cash and change fund audits\ 38. Merchant services ex. Paypal, Square, ACI, etc.\ 39. Assist with Federal funds reporting ex. FISAP & SHEF\ 40. Primary contact for State Compliance related to fundraising and raffle activity\ 41. Assist with Unclaimed Property Report\ 42. Give input on proposed changes or technology implementations\ 43. Other duties as assigned

Additional duties include direct and indirect activities to support recruitment and retention of students.

Application Procedure:Please upload all of the following documents or your application may not be considered for review.

• Cover Letter/Letter of Interest
• Resume/Curriculum Vitae
• Contact Information or Letters for three (3) Professional References
• Unofficial Transcripts (Official Transcripts requested upon hire)

This position is open until filled; however, applications received on